The Accounts Payable section is responsible for the auditing and processing of invoices and payments for the City of Chino. Our staff is committed to providing quality service to both our internal and external customers with the highest level of efficiency and timeliness, while providing careful management of the City’s financial resources.
Some of the responsibilities of the Accounts Payable section include: to ensure timely payment of vendor invoices; commit to accurate and timely responses to any inquiry or information regarding invoices; educate new vendors about Accounts Payable procedures, as well as the City’s payment schedule; work closely with the Purchasing Division of the Finance Department; meet State audit requirements; file form 1099-MISC with the IRS; and maintain accurate disbursement records.
The Accounts Payable section requires vendors to submit a completed W-9 Form for all services and purchases provided to the City. You can print a copy of a W-9 form, or you may visit the IRS website to print a copy of a W-9 Form. In addition, any company listed as “sole proprietor” status may receive a request from the Accounts Payable section for their Social Security number, due to the requirement of the Employee Development Department (EDD). All information provided to Accounts Payable staff, will be treated as confidential. The EDD requires all businesses in or outside of the State of California to report any payments of $600 or more paid to a “sole proprietor” to the EDD office within 20 days of contract or scheduled payment. The EDD office requires the owner’s Social Security number, rather than the company’s federal tax ID number. For further information, you may call the EDD at (916) 657-0529 or visit their website for more information.
You may e-mail invoices/statements for the City to firstname.lastname@example.org or mail them to the following address:
City of Chino
Attn: Accounts Payable
P.O. Box 667
Chino, CA 91708-0667
**NOTE: If invoices/statements are not directed to the Accounts Payable section, this may cause a delay in payment of your invoice.
If you have any questions or would like to speak with anyone from the Accounts Payable staff, please contact:
Fax: (909) 334-3721
Office Hours: Monday – Friday, 7:30 a.m. to 5:30 p.m.